Senior Administrative Assistant
Job Number: 14195 | Please click here to apply for this position
SENIOR ADMINISTRATIVE ASSISTANT TO THE DIRECTOR, Nuclear Reactor Laboratory (NRL), to perform complex and diverse duties in support of the lab director, the deputy lab director, and the research/services division. Responsibilities include producing proposals, PowerPoint presentations, and complex reports with graphics; assisting with the annual production of the Report to the President and the NRL annual report; coordinating NRL functions, meetings, conferences, and social events; making travel arrangements and preparing paperwork and reimbursements; and scheduling and coordinating MITR Safeguard Committee meetings. Additional responsibilities include coordinating submittal of Outside Professional Activities Report; making arrangements for distinguished visitors; managing calendars; providing background information to various stakeholders; overseeing conference room bookings; producing and disseminating meeting minutes and materials; managing the compilation, tracking, and uploading of research publications to the NRL website; assisting with updating website content such as research project summaries; distributing routine email reminders; handling general clerical tasks, e.g., faxing, mail, photocopying, deliveries, filing, etc.; posting announcements; and completing special projects as needed.
REQUIRED: minimum of five years' directly related experience; proficiency in English grammar and composition; highly developed organizational skills; meticulous attention to detail; ability to handle multiple tasks, set priorities, and work in a demanding environment; exceptional analytical, problem solving, and critical thinking aptitude; experience with Word, Excel, PowerPoint, and maintaining websites in Drupal; ability to identify and learn new software programs; discretion and good judgment with highly sensitive and confidential materials; flexibility; excellent interpersonal and verbal and written communication skills; and project coordination experience. Bachelor's degree preferred. Job #14195-6